(Hanoi) VACANCY ANNOUNCEMENT – Japan Foundation Japan Foundation

Position:                             Office Assistant (Trợ lý văn phòng)

Organization: The Japan Foundation Center for Cultural Exchange in Vietnam

Duty Station:                    Hanoi, Vietnam

Number of vacancy:       1

Expected start day:         In late June 2017

Type / Duration of contract:1 to 3 year contract with the possibility of renewal

The Japan Foundation is Japan’s principal organization for promoting international cultural exchange. Opened in 2008, the Japan Foundation Center for Cultural Exchange in Vietnam (hereinafter called “the Center”), one of the foundation’s newest overseas offices, has been enthusiastically implementing a diverse range of cultural activities including art, culture and society, and coordinating various programs supporting Japanese language education and Japan studies, in cooperation with the Vietnamese counterparts.

We are looking for an Office Assistant whose main (but not limited) tasks are described below.

Main tasks in charge:

–  To answer phones and to transfer to appropriate staff members

–  To greet public and clients and to direct them to the correct staff members

–  To receive, sort and distribute incoming mails

–  Coordination of messenger services

–  To monitor and maintain office supplies

–  To arrange flight ticket, transportation, accommodation, visa application for staff members and invitees to/from Japan

–  Maintenance of office filing and storage system

–  To keep office area clean and tidy

–  To assist program officers for smooth running of programs/projects

–  To assist staff members in charge of general and accounting affairs

–  Other occasional tasks assigned by superiors


–  Age less than 25 with Vietnamese nationality

–  Not pregnant as of the applying day

–  Holding a Bachelor degree in relevant field

–  A good command of English (Equivalent to IELTS5.5 / TOEIC 650)

–  A fair command of Japanese (Equivalent to N3 / Level 3 or above) is an advantage

–  Strong and enthusiastic interest in Japanese arts and culture

–  Basic knowledge on using Microsoft Office (word, excel, access, etc.)

–  Good team player with strong interpersonal skills

–  A good attitude to warmly welcoming guests

 Working conditions:

–  Working days:     Monday to Friday

–  Working time:     08:30 to 17:30

–  Salary:                  Upon negotiation

–  Benefits:               12 days of annual paid leaves, a social and health insurance and so on

How to apply:

Please send the following documents by mail or E-mail to us by Monday 12 June 2017. Only short-listed candidates will be contacted for an interview and written examination.

–  CV (in English or Japanese)

–  Copy of ID certification

–  Copies of certification of completion of relevant degree(s)

–  One photograph of the face (4 x 6 cm, recently taken one)

–  Copies of documents to certify the level of foreign language(s) (if any)

–  One short essay (two A4 papers, in English or Japanese) on your motivation to apply

Attention: Ms. Hang (Ext. 139, E-mail: hangntt@jpf.org.vn) / Mr. Kawai

Address:   The Japan Foundation Center for Cultural Exchange in Vietnam

27 Quang Trung, Hoan Kiem, Hanoi

TEL 04-3944-7419/7420

E-mail:  jpfhanoi@jpf.org.vn    Website:  www.jpf.org.vn


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